Perform a variety of administrative and secretarial tasks to optimize the time management and performance of a manager. Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, managing diaries, organizing meetings and appointments, and controlling access to the manager. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily: • Follow Scania SHE and Quality guideline遵守斯堪尼亚安全环境职业健康及质量方针 （必要） • Handling Enquiries and Correspondence • Answer the telephone and assist callers or those making varied enquiries by email or mail with any basic requests for information, directing more complex matters to colleagues as necessary. • Correspondence • Open and distribute mail and use form letters or emails to respond to routine requests. • Document Preparation • Use standard office software to carry out basic formatting on letters, memoranda and routine reports. • Administration • Conduct data entry into company systems, and review and verify the information to ensure accuracy and accessibility. • Business Meetings/Events Arrangement • Maintain appointment calendars and reserve meeting rooms following detailed instructions to arrange business meetings efficiently. • Receiving Visitors • Receive visitors and assist with various requests for information, referring more complex matters to colleagues. • Operational Compliance • Follow a range of mandatory procedures to ensure that work is carried out to the required quality standards and/or to ensure adherence to external regulatory codes and internal codes of conduct. • Work Scheduling and Allocation • Organize own work schedule each day in line with changing priorities. • Personal Capability Building • Develop and maintain excellent procedural or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching Knowledge, Skills and Abilities • Communication skills • Coordination • Accountability • English skills both verbal & written Education and/or Experience • bachelor’s degree or above