达飞

1. Brief Description Why does the job/role exist? The Administrative Specialist provides end to end office administrative support. You maintain stable daily operations, manage facilities, procurement, leasing and office events. You liaise with internal teams and external parties, identify operational risks and drive administrative process improvements. 2. Key Result Areas What does the job need to deliver? How is it measurable? • Ensure reliable and standardized daily administrative and workplace safety operations. • Deliver office projects, corporate & festival events on time with closed loop execution. • Mitigate operational risks and continuously improve administrative service quality. 3. Key Accountabilities/Duties • Perform administrative ledger, expense and full lifecycle fixed asset management; complete bidding and internal audit compliance tasks. • Manage office facility inspection, maintenance and troubleshooting; supervise cleaning services and conduct fire safety hazard checks. • Handle office supply procurement, staff travel arrangement and expense reimbursement; deliver full process visitor reception and logistical support. • Coordinate office renovation projects; manage end to end office leasing including contract performance, renewal and termination. • Liaise with government authorities, board and industry associations for document preparation and meeting follow up. • Plan and execute team building, festival celebrations and corporate culture events with on site implementation and logistics support. • Spot process gaps and operational risks; drive cross departmental administrative workflow optimization. Incumbent specification 1) Bachelor’s degree or above 2) Minimum 3 years full scope corporate administrative experience, with hands on experience in event delivery, office renovation and leasing coordination 3) CET 6 or above with solid English reading & writing; fluent oral English is preferred for business communication and external reception 4) Able to independently deliver administrative projects and corporate events covering planning, resource coordination, execution and post review 5) Strong cross functional & external communication skills to resolve collaboration issues and on-site emergencies 6) Good risk awareness and problem-solving skills to identify pain points and implement practical solutions 7) Proficient in MS Office suite 8) Prior experience in large scale enterprise 9) foreign invested company administration and large event overall delivery is highly preferred. 10) Basic AI awareness, able to leverage AI enabled tools to boost administrative work efficiency